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Budget as of Nov 2023
South County PTSO FY 2023
General Membership Budget Report
9-Nov-23
     
Starting balance as of 07/01/2023 $66,987.13    
1 ANGP - Raising Money Actual Income Budgeted Income Actual Expenses Budgeted Expenses Net Income Projected Income More/-Less    
ANGP Tickets (350 @ $60/ea) $3,395.00 $21,000.00 ($100.00) - $3,295.00 $21,000.00 ($17,705.00)    
ANGP Cash Donations $4,041.01 $5,000.00 - - $4,041.01 $5,000.00 ($958.99)    
Class Magnets $765.73 $988.00 ($295.65) ($588.00) $470.08 $400.00 $70.08    
Graduation Seat Raffle $890.00 $2,000.00 - - $890.00 $2,000.00 ($1,110.00)    
Lawn Signs $1,455.00 $4,466.00 - ($2,666.00) $1,455.00 $1,800.00 ($345.00)    
Tuxedo rental promotion - $500.00 - -   $500.00 ($500.00)    
White House Ornament $1,675.00 $12,500.00 ($8,550.00) ($8,550.00) ($6,875.00) $3,950.00 ($10,825.00)    
Popcorn $548.50 $200.00 - - $548.50 $200.00 $348.50    
Pampered Chef $930.99 $1,000.00 - - $930.99 $1,000.00 ($69.01)    
Restaurant Nights $1,632.98 $3,000.00 - - $1,632.98 $3,000.00 ($1,367.02)    
Pura Vida Bracelets $190.00 $500.00 - - $190.00 $500.00 ($310.00)    
Seasonal Roots $40.00 $80.00 - - $40.00 $80.00 ($40.00)    
Cupcake Sales $292.00 - ($52.00) - $240.00 - $240.00    
Craft Fair Vendor Profit Share - - - -   10,000.00 ($10,000.00)    
1 ANGP - Raising Money Totals $15,856.21 $51,234.00 ($8,997.65) ($11,804.00) $6,858.56 $39,430.00 ($32,571.44)    
                   
2 ANGP - The Event Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Cost More/-Less    
ANGP Decorations - - - ($200.00) - ($200.00) $200.00    
ANGP Entertainment/Activities (part of Venue rental) - - ($5,000.00) ($30,000.00) ($5,000.00) ($30,000.00) $25,000.00    
ANGP Food/Beverage - - - ($300.00) - ($300.00) $300.00    
ANGP Registration/ID Bands - - - ($450.00) - ($450.00) $450.00    
ANGP Photo Booth - - - ($1,300.00) - ($1,300.00) $1,300.00    
ANGP Bingo - - - ($1,200.00) - ($1,200.00) $1,200.00    
ANGP Cash Giveaways - - - ($2,000.00) - ($2,000.00) $2,000.00    
ANGP Security/Safety - - - ($1,000.00) - ($1,000.00) $1,000.00    
ANGP Casino - - - ($2,300.00) - ($2,300.00) $2,300.00    
ANGP Hypnotist - donates time - - - - - - -    
ANGP Misc $30.00 - ($30.00) ($150.00) - ($150.00) $150.00    
2 ANGP - The Event Totals $30.00 - ($5,030.00) ($38,900.00) ($5,000.00) ($38,900.00) $33,900.00    
                   
5 Holiday Extravaganza/Craft Fair Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Income More/-Less    
Vendor Booth Fees $19,635.00 $13,500.00 - - $19,635.00 $13,500.00 $6,135.00    
Admission - $2,000.00 - - - $2,000.00 ($2,000.00)    
Silent Auction - $1,500.00 - - - $1,500.00 ($1,500.00)    
Concessions $88.12 $750.00 - - $88.12 $750.00 ($661.88)    
Book Emporium - $1,000.00 - - - $1,000.00 ($1,000.00)    
Fun Run (Swim&Dive) - $400.00 - ($200.00) - $200.00 ($200.00)    
Program ads - $1,000.00 - - - $1,000.00 ($1,000.00)    
Sponsorship $2,000.00 $3,500.00 - - $2,000.00 $3,500.00 ($1,500.00)    
PTSO Games - $350.00 - - - $350.00 ($350.00)    
Bonus Marketing $940.00 $150.00 - - $940.00 $150.00 $790.00    
Jingle Bell Kid Shoppe - $110.00 - - - $110.00 ($110.00)    
Santa Sing Along - $50.00 - - - $50.00 ($50.00)    
50/50 Raffle - $200.00 - - - $200.00 ($200.00)    
5 Holiday Extravaganza/Craft Fair Totals $22,663.12 $24,510.00 - ($200.00) $22,663.12 $24,310.00 ($1,646.88)    
                   
Holiday Extravaganza/Craft Fair Expenses Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Cost More/-Less    
Maintenance Building Use - - - ($1,680.00) - ($1,680.00) $1,680.00    
Road Signs - - - ($300.00) - ($300.00) $300.00    
Copy Paper (Flyers) - - - ($700.00) - ($700.00) $700.00    
Media Advertising - - - ($1,200.00) - ($1,200.00) $1,200.00    
Banners - - - ($350.00) - ($350.00) $350.00    
Misc Supplies - - - ($350.00) - ($350.00) $350.00    
Misc Expenses - Craft Fair - - - ($3,000.00) - ($3,000.00) $3,000.00    
Projected Profit Share with ANGP - - - ($10,000.00) - ($10,000.00) $10,000.00    
Holiday Extravaganza/Craft Fair Expenses Totals - - - ($17,580.00) - ($17,580.00) $17,580.00    
                   
3 Membership Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Income More/-Less    
Membership Fees $3,855.00 $6,000.00 - - $3,855.00 $6,000.00 ($2,145.00)    
3 Membership Totals $3,855.00 $6,000.00 - - $3,855.00 $6,000.00 ($2,145.00)    
                   
4 Contributions / Fundraising Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Income More/-Less    
Donations - Misc $479.00 - - - $479.00 - $479.00    
Interest Income $0.16 $0.10 - - $0.16 $0.10 $0.06    
Walk of Fame Bricks $615.00 $2,500.00 ($199.60) ($1,200.00) $415.40 $1,300.00 ($884.60)    
4 Contributions / Fundraising Totals $1,094.16 $2,500.10 ($199.60) ($1,200.00) $894.56 $1,300.10 ($405.54)    
                   
6 Grants & Scholarships Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Cost More/-Less    
Senior Class Needs - - - ($2,500.00) - ($2,500.00) $2,500.00    
Facilities and Programs ($35,000) - - - ($35,000.00) - ($35,000.00) $35,000.00    
6 Grants & Scholarships Totals - - - ($37,500.00) - ($37,500.00) $37,500.00    
                   
7 Program Services Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Cost More/-Less    
Career Center - - - ($1,000.00) - ($1,000.00) $1,000.00    
Monthly Events/Recognitions - - ($300.00) ($4,000.00) ($300.00) ($4,000.00) $3,700.00   Hispanic Heritage Month ($300)
7 Program Services Totals - - ($300.00) ($5,000.00) ($300.00) ($5,000.00) $4,700.00    
                   
8 Academic Enrichment Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Cost More/-Less    
Classroom Support - - ($300.00) ($2,000.00) ($300.00) ($2,000.00) $1,700.00   Spanish Classroom Books ($300)
Club Grants - - ($1,016.94) ($3,000.00) ($1,016.94) ($3,000.00) $1,983.06   Choral Concert Accompanist ($200)
Honor Roll - - - ($1,000.00) - ($1,000.00) $1,000.00   Theater Microphone ($316.94)
Science Fair - - - ($600.00) - ($600.00) $600.00   Science Olympiad Registration ($500)
Teacher Professional Development - - ($1,212.99) ($5,500.00) ($537.99) ($5,500.00) $4,962.01   Gift Cards for Teacher Appreciation($537.99)
8 Academic Enrichment Totals - - ($2,529.93) ($12,100.00) ($1,854.93) ($12,100.00) $10,245.07    
                   
8B Teacher/Staff Appreciation Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Cost More/-Less    
Teacher/Staff Appreciation Week - - ($900.00) ($2,500.00) ($900.00) ($2,500.00) $1,600.00   6 Nov Teacher Staff Day Subs
Welcome Back Breakfast $55.15 - ($583.85) ($1,500.00) ($1,203.70) ($1,500.00) $296.30   BTSB and BTSN Subs
8B Teacher/Staff Appreciation Totals $55.15 - ($1,483.85) ($4,000.00) ($2,103.70) ($4,000.00) $1,896.30    
                   
9 PTSO Operations/Publications Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Cost More/-Less    
Credit card processing fees - - ($1,190.31) ($3,000.00) ($1,190.31) ($3,000.00) $1,809.69    
Filing Fees (State Commission Non-Profit Filing Fee due June 30 each year) - - ($99.59) ($25.00) ($99.59) ($25.00) ($74.59)    
Insurance (Certificate of Insurance, annually May/June) - - - ($490.00) - ($490.00) $490.00    
Misc - PTSO Operations (paper, ink, lamination, marketing) - - ($713.50) ($750.00) ($713.50) ($750.00) $36.50    
Postage - - - ($25.00) - ($25.00) $25.00    
Software-Finance (MoneyMinder, annually June) - - - ($179.50) - ($179.50) $179.50    
Software-Membership (Membership Toolkit, annually July) - - - ($750.00) - ($750.00) $750.00    
Website Maintenance (Go Daddy annually July/Aug) - - ($33.16) ($33.16) ($33.16) ($33.16) -    
9 PTSO Operations/Publications Totals - - ($2,036.56) ($5,252.66) ($2,036.56) ($5,252.66) $3,216.10    
                   
12 Month CD Actual Income Budgeted Income Actual Expenses Budgeted Expenses Actual Net Projected Income More/-Less    
12 Month CD, maturing July 2024 - $10,530.00 ($10,000.00) - ($10,000.00) $10,530.00 ($20,530.00)    
12 Month CD Totals - $10,530.00 ($10,000.00) - ($10,000.00) $10,530.00 ($20,530.00)    
                   
Grand Totals         $12,976.05 ($38,762.56) $51,738.61    
  $43,553.64 $94,774.10 ($30,577.59) ($133,536.66)          
1VP PTSO on 11/8/2023 4:59 pm
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