South County PTSO
November 9 2022 

Board Meeting Minutes

Called to Order – Ann Wilkie

Attendance: Ann Wilkie, Ellen Ardrey, Renee Flynn, Kitty Greenstein, Katie O’Donnell, Melinda Fortunato, Dr. Khoshaba

Meeting Minutes for 9/8/22, 9/27/22, 10/13/22 Approved

Audit Status – Kidada working on pw. Ellen will follow-up with Kidada. Deadline of December 1 to complete audit. 

Treasurer 

• CD status, 10-14K available excluding CD. Successful fundraising in 21-22. Recommend breaking into several CDs that mature at different times. Ellen - will make a recommendation in January. 

• 54K in checking, 20k CD, Have a separate meeting to discuss what to do with extra month (along with a membership drive): projectors installation, mural on the walls and partner with the workhouse, get the marquee fixed – hire students to fix it or find a business partner to fix it, artistic display in front of school as an area that is welcoming with benches for students to gather (private school appearance – WOW factor) Who made the Stallions at the stadium? We can ask the Workhouse artists to consult with students on the project. ***Melinda will email Leon as an introduction with Dr. Khoshaba.
• We have an ANGP Savings account of $2K. 
• Question by Dr. Khoshaba – How much money is necessary to start the year? Ellen answered 20K to start year is necessary, spiritwear, whitehouse ornaments, etc. 
• Membership – Dr. Khoshaba suggested make a logo or status for teachers being members (ex: star on door for being a member) QR code with sign at the lunch.
• Membership Toolkit - TSYS transition and Audit - Are they done? Ellen is working on it.

• ANGP – Raise Craise Fundraising – 1 -Need some oversight to make sure the goal is met. 2 - Need senior list of volunteers for marketing. Katie – list Holiday Extravaganza Volunteer Signupgenius.com

Complete Board oversight for Committee list: completed

Fundraising – Katie and Ann will create a job description with specific tasks for Fundraising Chair. 

Vote to approve Letter writing campaign – Vote to table the letter until after special project meeting. Need to set a date for special project meeting. 

Vote to purchase two Square Terminals ($299 each) and two Square Readers ($49 each) Renee will provide oversight for Square Terminals and Readers. Katie proposes purchasing 3 terminals and 3 readers instead of 2. Renee will Ask Boosters if they work with WIFI and if they work well in the school or outside. Voted All Approved - Kitty

Leftover academic letters/pins - Donate letters to boosters?  Return pins? Donate letters to boosters. Vote & Approved. Katie will give athletic boosters the letters and Ann will attempt to return the pins to the vendor.  If the vendor will not accept a return, Ann will reach out to area PTAs to donate.

Large outdoor sign for fence  - Melinda will email prices to board and have an online vote.

Membership Dues – Comparison

SCMS - $5: faculty, staff, student - $10 individual - $25 family

Fairfax HS - $15 parent - $6 student - $10 faculty/staff

Hayfield - $20 parent - $5  faculty, staff, student

West Springfield - $5 student - $6 faculty/staff - $10, 20, 25 for Family of 2, 3, 4

Robinson - $8 each person parent, student, staff

West Potomac - $20 family - $10 staff/student

Membership: End of Year decide pricing of Membership. - Ann

Side Notes:

Honor Roll? Katie asked. Dr. Khoshaba said it should be this week and will follow up.
Ann Wilkie – Lawyer asked to present at the school on his book and talk about being a lawyer. Board voted No. 

Funding Email Votes:

Meeting Adjourned: 11/9/22