October 17, 2024 General Meeting Minutes
- Call the meeting to order →7:01pm
- Attendance
- Board members:
- Katie O’Donnell: President
- Mai Nguyen: Treasurer
- Kitty Greenstein: 1st VP
- Renee Flynn: 2nd VP
- Rachana Garg: Corresponding secretary - Absent
- Theresa Hull: Recording Secretary
- Dr. Samuel Khoshaba: Principal
- Membership: 218 (Faculty 48)
- Encourage your friends to support the PTSO by becoming a member.
- We need everyone to get involved!
- www.membershiptoolkit.com
- General:
- Approve 15 May 2024 general meeting minutes
- Motion passed unanimously.
- Budget:
- Treasurer report
- Budget Report was shared with meeting attendees. Budget Area 3 Membership goals –details how the PTSO gets money for operations.
- Further discussion: Holiday extravaganza produces $25-30K alone. PTSO money goes towards Career Center; Monthly Recognition; Honor Roll; Facilities and Programs –potential project consists of pulling out first bay of lockers and include benches for bigger space; teacher appreciation; clubs; grants.
- Vote to approve annual budget →motion passed unanimously.
- Principal:
- 20th Anniversary of SOCO - Looking for community to establish an “anniversary of school committee”
- Bus Driver Appreciation Day (22 Feb)
- Homecoming next week
- Friday night game
- Saturday night dance
- Nov 1: Diwali
- Nov 4 Staff Professional Development Training
- Vestibules being installed across Fairfax County to ensure that visitors go through the office, resulting in more control over traffic flow. SCHS’s vestibule delayed 10 days, should be up by Thanksgiving. No impact to adults. Late arrivals student sign-in at vestibule area. Heater being purchased for faculty/staff manning the area during colder months.
- Food deliveries have slowed down; thanks for support.
- Vape cases down.
- Cell phones issue continue.
- Calendar Events
- Homecoming – Game 25 Oct and Dance 26 Oct.
- End of 1st Quarter - 31 Oct 2024
- Honor roll goodie bag sign up genius available for donations
- Student Holidays - 1 Nov and 4-5 Nov 2024
- Election day - 5 Nov 2024
- Thanksgiving break - 27-29 Nov 2024
- Holiday Extravaganza - 7 Dec 2024 (set up on Friday, 6 Dec 2024)
- Science Fair – Feb 2025
- Spring Fling: Saturday, 26 April 2025
- Graduation - June 4 at 7pm
- All Night Graduation Party - June 7
- School/Teachers
- Teacher professional funding is available by request with application through Dr. Khoshaba
- Facilities and programs
- Custodial Appreciation Day was 2 October. The PTSO purchased lunch for the custodians.
- Custodial Department won a County-Wide Award for Service (luncheon to be held next week for the 19 day/night custodial staff)
- Community events:
- 2024 Holiday Extravaganza - Saturday, 7 Dec 2024
- LOTS of opportunities to support the biggest fundraiser of the year
- Vendors –full, waitlist.
- Concessions for sale inside; food trucks outside.
- Senior class selling poinsettias; Band-silent auction; DECA-Book Emporium.
- Swim Team: Kids Fun Run on football field morning
- Potomac Music and student musicians provide entertainment throughout the day.
- Hourly giveaways in cafeteria (donated items from the vendors)
- Art Honor Society sponsoring a Kids Shop
- Students can get service hours for flier distribution and volunteering during the Extravaganza.
- Will share info on social media.
- Seniors
- All night Graduation party (ANGP) party is Saturday, 7 Jun 2024 from 11P-5A
- Committee will sell Krispy Kreme donuts at SCHS on Election Day
- Discussion about timing of the ANGP, and after graduation events. Committee’s goal is to sell 90% by end of January; will make decisions about which activities to fund based on predicted attendance.
- Some activities are fixed price; some by student (ice skating, golf simulator, etc.).
- Christmas Ornaments available now, and will be sold at the Extravaganza.
- Committee will start sending weekly email to remind about purchasing ticket to ANGP. Considering other marketing (pictures, videos, flier). Dr. K said website; social media accounts; slide during lunch; partner with Key Club on marketing to students; seniors on student body council and teacher sponsor to ANGP meetings; etc.
- Athletic Booster
- Coordinated with PTSO to provide teacher appreciation gift cards for Dr. K to distribute.
- Boosters provided 100, $20 amazon gift cards that will be distributed to teachers throughout the year with PTSO & athletic boosters marketing/thank you included.
- Dr. K shared that the gift cards are being well-received.
- Next General PTSO meeting will be Wednesday, 15 January @7P in the library
- Bring the meeting to a close →7:53pm
_______________________________________________________________________
South County PTSO FY 2024
Budget Report
Funds available at beginning of financial year (07/01/2024) $76,058.20
1 ANGP - Raising Money Budgeted Income Budgeted Expenses Budget Net
ANGP Tickets (350 @ $75/ea) $26,250.00 - $26,250.00
ANGP Cash Donations/Sponsorship $5,000.00 - $5,000.00
Class Magnets $350.00 - $350.00
Graduation Seat Raffle $2,000.00 - $2,000.00
Lawn Signs $2,000.00 -$500.00 $1,500.00
White House Ornament $10,000.00 -$6,840.00 $3,160.00
Popcorn $200.00 - $200.00
Pampered Chef $1,200.00 - $1,200.00
Restaurant Nights $1,500.00 -$50.00 $1,450.00
Seasonal Roots $500.00 - $500.00
Craft Fair Vendor Profit Share $10,000.00 - $10,000.00
Krispie Kreme Donuts $510.00 -$240.00 $270.00
Graduation Braided Leis $800.00 - $800.00
Bale Sale $350.00 - $350.00
Pura Vida Bracelets $100.00 - $100.00
Thirty-One Bags $500.00 - $500.00
Gift Card Donations $500.00 - $500.00
Regal Cinema $500.00 - $500.00
1 ANGP - Raising Money Totals $62,260.00 -$7,630.00 $54,630.00
2 ANGP - The Event Budgeted Income Budgeted Expenses Budget Net
ANGP Decorations - -$200.00 -$200.00
ANGP Entertainment/Activities (part of Venue rental) - -$31,000.00 -$31,000.00
ANGP Food/Beverage - -$300.00 -$300.00
ANGP Registration/ID Bands - -$450.00 -$450.00
ANGP Photo Booth - -$1,300.00 -$1,300.00
ANGP Bingo - -$2,000.00 -$2,000.00
ANGP Cash Giveaways - -$2,000.00 -$2,000.00
ANGP Security/Safety - -$1,000.00 -$1,000.00
ANGP Casino/DJ - -$2,300.00 -$2,300.00
ANGP Hypnotist - -$3,000.00 -$3,000.00
ANGP Misc - -$150.00 -$150.00
ANGP 70" Obstacle Course/Bull Riding - -$3,500.00 -$3,500.00
St. James Staff Tip - -$300.00 -$300.00
Video Games - -$1,000.00 -$1,000.00
Gift cards - -$500.00 -$500.00
2 ANGP - The Event Totals - -$49,000.00 -$49,000.00
5 Holiday Extravaganza/Craft Fair Budgeted Income Budgeted Expenses Budget Net
2/3
5 Holiday Extravaganza/Craft Fair Budgeted Income Budgeted Expenses Budget Net
Vendor Booth Fees $20,000.00 - $20,000.00
Admission $2,000.00 - $2,000.00
Silent Auction $2,000.00 - $2,000.00
Concessions $750.00 - $750.00
Book Emporium $1,000.00 - $1,000.00
Fun Run (Swim&Dive) $400.00 -$200.00 $200.00
Sponsorship $3,500.00 - $3,500.00
PTSO Games $350.00 - $350.00
Bonus Marketing (Vendor) $500.00 - $500.00
Jingle Bell Kid Shoppe $110.00 - $110.00
50/50 Raffle $200.00 - $200.00
Spring Fling Kid Carnival $600.00 - $600.00
Spring Fling Dunk Tank - - -
5 Holiday Extravaganza/Craft Fair Totals $31,410.00 -$200.00 $31,210.00
Holiday Extravaganza/Craft Fair Expenses Budgeted Income Budgeted Expenses Budget Net
Maintenance Building Use - -$2,000.00 -$2,000.00
Road Signs - -$300.00 -$300.00
Copy Paper (Flyers) - -$500.00 -$500.00
Media Advertising - -$1,000.00 -$1,000.00
Banners - -$500.00 -$500.00
Misc Supplies - -$350.00 -$350.00
Misc Expenses - Craft Fair - -$1,500.00 -$1,500.00
Projected Profit Share with ANGP - -$10,000.00 -$10,000.00
Holiday Extravaganza/Craft Fair Expenses Totals - -$16,150.00 -$16,150.00
3 Membership Budgeted Income Budgeted Expenses Budget Net
Membership Fees $6,000.00 - $6,000.00
3 Membership Totals $6,000.00 - $6,000.00
4 Contributions / Fundraising Budgeted Income Budgeted Expenses Budget Net
Donations - Misc - - -
Interest Income $0.10 - $0.10
Walk of Fame Bricks $2,500.00 -$1,200.00 $1,300.00
4 Contributions / Fundraising Totals $2,500.10 -$1,200.00 $1,300.10
6 Grants & Scholarships Budgeted Income Budgeted Expenses Budget Net
Senior Class Needs (Earmarked) - -$2,500.00 -$2,500.00
6 Grants & Scholarships Totals - -$2,500.00 -$2,500.00
7 Program Services Budgeted Income Budgeted Expenses Budget Net
Career Center - -$1,000.00 -$1,000.00
Facilities and Programs - -$33,000.00 -$33,000.00
Monthly Events/Recognitions - -$3,500.00 -$3,500.00
Food for Families - -$2,000.00 -$2,000.00
7 Program Services Totals - -$39,500.00 -$39,500.00
3/3
8 Academic Enrichment Budgeted Income Budgeted Expenses Budget Net
Classroom Support - -$2,000.00 -$2,000.00
Club Grants - -$3,000.00 -$3,000.00
Student Success Recognition - -$1,500.00 -$1,500.00
Science Fair - -$1,200.00 -$1,200.00
Teacher Professional Development - -$5,500.00 -$5,500.00
8 Academic Enrichment Totals - -$13,200.00 -$13,200.00
8B Teacher/Staff Appreciation Budgeted Income Budgeted Expenses Budget Net
Teacher/Staff Appreciation Week - -$3,500.00 -$3,500.00
Welcome Back Breakfast and BTSN - -$2,000.00 -$2,000.00
8B Teacher/Staff Appreciation Totals - -$5,500.00 -$5,500.00
9 PTSO Operations/Publications Budgeted Income Budgeted Expenses Budget Net
Credit card processing fees - -$3,000.00 -$3,000.00
Filing Fees (State Commission Non-Profit Filing Fee due June 30
each year)
- -$25.00 -$25.00
Insurance (Certificate of Insurance, paid May, coverage Aug-Aug) - -$500.00 -$500.00
Misc - PTSO Operations (paper, ink, lamination, marketing) - -$1,000.00 -$1,000.00
Postage - -$25.00 -$25.00
Software-Finance (MoneyMinder, annually June) - -$179.50 -$179.50
Software-Membership (Membership Toolkit, annually July) - -$750.00 -$750.00
Website Maintenance (Go Daddy annually July/Aug) - -$33.16 -$33.16
DECA MOU - - -
9 PTSO Operations/Publications Totals - -$5,512.66 -$5,512.66
Grand Totals
$102,170.10 -$140,392.66 -$38,222.56
Projected bank balance if on budget $37,835.64
__________________________________________________________________________
South County PTSO FY 2024
Income and Expense Compared to Annual Budget
07/01/2024 - 06/30/2025
For October 17, 2024
General Membership Meeting
(As of October 12, 2024)
Starting balance as of 07/01/2024 $76,058.20
1 ANGP - Raising Money Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net Budget Net More/-Less
ANGP Tickets (350 @ $75/ea) $1,775.00 $26,250.00 - - $1,775.00 $26,250.00 -$24,475.00
ANGP Cash
Donations/Sponsorship
$1,135.00 $5,000.00 - - $1,135.00 $5,000.00 -$3,865.00
Class Magnets $468.00 $350.00 - - $468.00 $350.00 $118.00
Graduation Seat Raffle $745.00 $2,000.00 - - $745.00 $2,000.00 -$1,255.00
Lawn Signs $960.00 $2,000.00 - -$500.00 $960.00 $1,500.00 -$540.00
White House Ornament $3,075.00 $10,000.00 -$6,840.00 -$6,840.00 -$3,765.00 $3,160.00 -$6,925.00
Popcorn $254.50 $200.00 - - $254.50 $200.00 $54.50
Pampered Chef $1,124.34 $1,200.00 - - $1,124.34 $1,200.00 -$75.66
Restaurant Nights $974.67 $1,500.00 - -$50.00 $974.67 $1,450.00 -$475.33
Seasonal Roots $220.00 $500.00 - - $220.00 $500.00 -$280.00
Craft Fair Vendor Profit Share - $10,000.00 - - - $10,000.00 -$10,000.00
Krispie Kreme Donuts $215.00 $510.00 - -$240.00 $215.00 $270.00 -$55.00
Graduation Braided Leis $205.00 $800.00 - - $205.00 $800.00 -$595.00
Bale Sale $523.00 $350.00 - - $523.00 $350.00 $173.00
Pura Vida Bracelets $50.00 $100.00 - - $50.00 $100.00 -$50.00
Thirty-One Bags - $500.00 - - - $500.00 -$500.00
Gift Card Donations - $500.00 - - - $500.00 -$500.00
Regal Cinema - $500.00 - - - $500.00 -$500.00
1 ANGP - Raising Money Totals $11,724.51 $62,260.00 -$6,840.00 -$7,630.00 $4,884.51 $54,630.00 -$49,745.49
2 ANGP - The Event Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net Budget Net More/-Less
ANGP Decorations - - - -$200.00 - -$200.00 $200.00
ANGP Entertainment/Activities
(part of Venue rental)
- - - -$31,000.00 - -$31,000.00 $31,000.00
ANGP Food/Beverage - - - -$300.00 - -$300.00 $300.00
ANGP Registration/ID Bands - - - -$450.00 - -$450.00 $450.00
ANGP Photo Booth - - - -$1,300.00 - -$1,300.00 $1,300.00
ANGP Bingo - - - -$2,000.00 - -$2,000.00 $2,000.00
ANGP Cash Giveaways - - - -$2,000.00 - -$2,000.00 $2,000.00
ANGP Security/Safety - - - -$1,000.00 - -$1,000.00 $1,000.00
ANGP Casino/DJ - - - -$2,300.00 - -$2,300.00 $2,300.00
ANGP Hypnotist - - - -$3,000.00 - -$3,000.00 $3,000.00
2/4
2 ANGP - The Event Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net Budget Net More/-Less
ANGP Misc - - -$23.31 -$150.00 -$23.31 -$150.00 $126.69
ANGP 70" Obstacle Course/Bull
Riding
- - - -$3,500.00 - -$3,500.00 $3,500.00
St. James Staff Tip - - - -$300.00 - -$300.00 $300.00
Video Games - - - -$1,000.00 - -$1,000.00 $1,000.00
Gift cards - - - -$500.00 - -$500.00 $500.00
2 ANGP - The Event Totals - - -$23.31 -$49,000.00 -$23.31 -$49,000.00 $48,976.69
5 Holiday Extravaganza/Craft
Fair Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net Budget Net More/-Less
Vendor Booth Fees $17,480.00 $20,000.00 - - $17,480.00 $20,000.00 -$2,520.00
Admission - $2,000.00 - - - $2,000.00 -$2,000.00
Silent Auction - $2,000.00 - - - $2,000.00 -$2,000.00
Concessions - $750.00 - - - $750.00 -$750.00
Book Emporium - $1,000.00 - - - $1,000.00 -$1,000.00
Fun Run (Swim&Dive) - $400.00 - -$200.00 - $200.00 -$200.00
Sponsorship $2,310.00 $3,500.00 - - $2,310.00 $3,500.00 -$1,190.00
PTSO Games - $350.00 - - - $350.00 -$350.00
Bonus Marketing (Vendor) $650.00 $500.00 - - $650.00 $500.00 $150.00
Jingle Bell Kid Shoppe - $110.00 - - - $110.00 -$110.00
50/50 Raffle - $200.00 - - - $200.00 -$200.00
Spring Fling Kid Carnival - $600.00 - - - $600.00 -$600.00
Spring Fling Dunk Tank - - - - - - -
5 Holiday Extravaganza/Craft
Fair Totals
$20,440.00 $31,410.00 - -$200.00 $20,440.00 $31,210.00 -$10,770.00
Holiday Extravaganza/Craft
Fair Expenses Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net Budget Net More/-Less
Maintenance Building Use - - - -$2,000.00 - -$2,000.00 $2,000.00
Road Signs - - - -$300.00 - -$300.00 $300.00
Copy Paper (Flyers) - - - -$500.00 - -$500.00 $500.00
Media Advertising - - - -$1,000.00 - -$1,000.00 $1,000.00
Banners - - - -$500.00 - -$500.00 $500.00
Misc Supplies - - - -$350.00 - -$350.00 $350.00
Misc Expenses - Craft Fair - - - -$1,500.00 - -$1,500.00 $1,500.00
Projected Profit Share with
ANGP
- - - -$10,000.00 - -$10,000.00 $10,000.00
Holiday Extravaganza/Craft
Fair Expenses Totals
- - - -$16,150.00 - -$16,150.00 $16,150.00
3 Membership Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net
Budget
Net
More/-
Less
Membership Fees $2,475.00 $6,000.00 - - $2,475.00 $6,000.00 -$3,525.00
3 Membership Totals $2,475.00 $6,000.00 - - $2,475.00 $6,000.00 -$3,525.00
4 Contributions / Fundraising Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net
Budget
Net
More/-
Less
3/4
4 Contributions / Fundraising Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net
Budget
Net
More/-
Less
Donations - Misc $1,045.00 - - - $1,045.00 - $1,045.00
Interest Income $0.06 $0.10 - - $0.06 $0.10 -$0.04
Walk of Fame Bricks $681.00 $2,500.00 - -$1,200.00 $681.00 $1,300.00 -$619.00
4 Contributions / Fundraising
Totals
$1,726.06 $2,500.10 - -$1,200.00 $1,726.06 $1,300.10 $425.96
6 Grants & Scholarships Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net
Budget
Net
More/-
Less
Senior Class Needs (Earmarked) - - - -$2,500.00 - -$2,500.00 $2,500.00
Food for Families - - - -$2,000.00 - -$2,000.00 $2,000.00
6 Grants & Scholarships Totals - - - -$4,500.00 - -$4,500.00 $4,500.00
7 Program Services Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net Budget Net More/-Less
Career Center - - - -$1,000.00 - -$1,000.00 $1,000.00
Facilities and Programs - - - -$33,000.00 - -$33,000.00 $33,000.00
Monthly Events/Recognitions - - -$53.27 -$3,500.00 -$53.27 -$3,500.00 $3,446.73
7 Program Services Totals - - -$53.27 -$37,500.00 -$53.27 -$37,500.00 $37,446.73
8 Academic Enrichment Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net Budget Net More/-Less
Classroom Support - - -$300.00 -$2,000.00 -$300.00 -$2,000.00 $1,700.00
Club Grants - - -$1,381.57 -$3,000.00 -$1,381.57 -$3,000.00 $1,618.43
Student Success Recognition - - -$240.00 -$1,500.00 -$240.00 -$1,500.00 $1,260.00
Science Fair - - - -$1,200.00 - -$1,200.00 $1,200.00
Teacher Professional
Development
- - -$400.00 -$5,500.00 -$400.00 -$5,500.00 $5,100.00
8 Academic Enrichment Totals - - -$2,321.57 -$13,200.00 -$2,321.57 -$13,200.00 $10,878.43
8B Teacher/Staff Appreciation Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net
Budget
Net
More/-
Less
Teacher/Staff Appreciation
Week
- - - -$3,500.00 - -$3,500.00 $3,500.00
Welcome Back Breakfast and
BTSN
- - -$1,639.81 -$2,000.00 -$1,639.81 -$2,000.00 $360.19
8B Teacher/Staff Appreciation
Totals
- - -$1,639.81 -$5,500.00 -$1,639.81 -$5,500.00 $3,860.19
9 PTSO
Operations/Publications Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net
Budget
Net
More/-
Less
Credit card processing fees - - -$962.13 -$3,000.00 -$962.13 -$3,000.00 $2,037.87
Filing Fees (State Commission
Non-Profit Filing Fee due June 30
each year)
- - -$1.90 -$25.00 -$1.90 -$25.00 $23.10
Insurance (Certificate of
Insurance, paid May, coverage
Aug-Aug)
- - - -$500.00 - -$500.00 $500.00
Misc - PTSO Operations (paper,
ink, lamination, marketing)
- - -$89.40 -$1,000.00 -$89.40 -$1,000.00 $910.60
Postage - - - -$25.00 - -$25.00 $25.00
4/4
9 PTSO
Operations/Publications Actual Income
Budgeted
Income Actual Expenses
Budgeted
Expenses Actual Net
Budget
Net
More/-
Less
Software-Finance
(MoneyMinder, annually June)
- - - -$179.50 - -$179.50 $179.50
Software-Membership
(Membership Toolkit, annually
July)
- - - -$750.00 - -$750.00 $750.00
Website Maintenance (Go
Daddy annually July/Aug)
- - -$36.16 -$33.16 -$36.16 -$33.16 -$3.00
DECA MOU $959.00 - -$959.00 - - - -
9 PTSO Operations/Publications
Totals
$959.00 - -$2,048.59 -$5,512.66 -$1,089.59 -$5,512.66 $4,423.07
Grand Totals
$37,324.57 $102,170.10 -$12,926.55 -$140,392.66 $24,398.02 -$38,222.56 $62,620.58
Increase in funds $24,398.02
Funds available as of 06/30/2025 $100,456.22
_____________________________________________________________________________
