14 Jan General Meeting Minutes

General PTSO Community Meeting MINUTES

Tuesday, 14 January 2025 @7P South County HS Library

Call the meeting to order 7:01pm

Attendance

Board members: ALL PRESENT

Katie O’Donnell: President
Mai Nguyen: Treasurer
Kitty Greenstein: 1st VP
Renee Flynn: 2nd VP
Rachana Garg: Corresponding secretary
Theresa Hull: Recording Secretary
Dr. Samuel Khoshaba: Principal

Membership:

Encourage your friends to support the PTSO by becoming a member.
We need everyone to get involved!
www.membershiptoolkit.com
Action: Kitty to reach out to Dion.
Discussion on incentivizing parents to become part of PTSO: report parental participation versus goal. Direct appeal through Toolkit for teachers, and use the same for parents. Email to the parents could include numbers and details on the initiatives that PTSO supports; join us to have a say in how we spend funds; and give back to the community.

General:

Approve 17 Oct 2024 general meeting minutes

Unanimous vote to approve 17 Oct 2024 General Membership Meeting Minutes, with one amendment. Specifically, 25 February will be our date to celebrate Bus Driver Appreciation since the date falls on a weekend (22 February was reflected on the notes).

Budget:

Treasurer report
Major activities:

Extravaganza was a great success

White House Ornaments all sold.

ANG Party Savings – leftover funds, $2500 as “Senior Class Support.” Suggestion to leave the amount restricted to the senior class. Clarify that the funds will be used to potentially pay for individuals who cannot afford graduation dues but not fines (for example, parking fine). We will trust the judgement of the Counselors in applying these funds to senior class expenses. Action: research what was done last year and discuss use of senior account at February meeting.
Presented Review Report from Nannette Henderson to membership. Full report was available at the meeting and is on Toolkit for more review if needed.
ANG raised $17,835.32, not yet reflecting a potential $10,000 PTSO donation.
Soft push of 2026 White House Ornament for Presidents Weekend. (cost $17.10/each – sales price $25). Profits will go to Class of 2026. Proposal to sell for $24 until April 26th. April 27th and after – full price of $25.

Principal:

Securly pass – monitor hall traffic; keeps kids in class; more data on how much a child is missing from class(es). APs and Counselors identify students, in consultation with teachers. Algorithms in-place can block kids from leaving a classroom if “no contact contracts” are in place (for example, for validated bullying; couples that are routinely in halls together; etc). Effective use at other schools. Minimal disruption on teachers. Trial period 31 January through end of year, at cost of $1/child. PTSO agreed to pay for this year. Full training for staff starts week of 20 January. Also, West Springfield and Robinson reported effective implementation.

A- Locker bay removal – remove lockers at no-cost. Would like to put seating in locker bay area. Iron benches on top of concrete slabs and get high-top tables that will straddle slabs and drilled into slabs. PTSO will look at the projects when costs become available. Dr. K looking at four 6ft benches and 4-6 tall table tops with no chairs (standing tables). This resolves kids sitting on floors and creating space to congregate.

High School Law Review Club. Normally, annual $5K for dues; organization willing to reduce to $500 for trial. Mr. Hickman to advise the group, working on a “club request.”

Action: February Board meeting to discuss where club funding was spent.

Discussion: See how much club requests come in, then adjust as needed.

20th Anniversary of SOCO - Looking for community to establish an “anniversary of school committee” – move celebration to 2025 Homecoming Week. Dr. K looking for someone to spearhead; subcommittees.

Talent Show – have until Feb 4th to sign up for event on 24th. The event will be showcase style, with all students who signed up performing versus a contest.

Winter Formal – Freshman and Sophomore Dance – minimum of 50 kids to hold the event. Payment starts at lunches next week [Sponsored by: School Culture Champions – student mentors for preventing suicide/mental health awareness].

Calendar Events

Science Fair - 30 Jan 2025
Looking for parent volunteer judges (3pm arrival; judging starts 3:30pm); and parental support to serve pizza and drinks.

Spring Fling: Saturday, 26 April 2025

8th Graders to Visit South County High School 5 June 2025

School/Teachers

Teacher professional funding is available by request with application through Dr. Khoshaba
Facilities and programs

Community events:

22 March 9am to noon; 5K & 1-mile family fun run; to benefit SCMS After School Program (Chris Woodby is the event Lead).

Seniors

All night Graduation party (ANGP) party is Saturday, 7 Jun 2024 from 11P-5A

Next General PTSO meeting will be Thursday, 20 March 2025 @7P in the library

Bring the meeting to a close: 8:10pm

___________________________________________________________________________

South County PTSO
Review Report 07/01/2023-06/30/2024

Reviewer’s Statement: To the best of my ability, I have examined the books of the Treasurer and
have found that the reconciled Bank Balances totaling $76,058.20 presented above are correct,
with the additional notation that $3,364.09 of the total balance is restricted to “senior class
needs.” There are material exceptions in the income and expenses (i.e. deposits/withdrawals)
reported during the period under review that will need to be adjusted prior to tax return filing.
Note: this “review” consists of certain specified procedures to verify the accuracy of the organization’s year end bank
balances and a review of areas of financial risk. It does not constitute a formal audit, review or compilation as defined
by the AICPA’s Statements on Auditing Standards.
A separate report of management comments noted during the review is attached.
Audit report submitted by:

Nannette Henderson
September 17, 2024

Account Date Reference Received From Amount

$0.00

Account Date Reference Paid To Amount
Checking 6/27/2024 3179 Patty Klunder ($32.17)
Checking 6/27/2024 3180* Kathie Willis ($40.98)

$73.15
ANGP Savings $12,551.57
MoneyMinder Funds available as of 07/01/2023 Balance
Checking $54,135.56
First Internet Bank of Indiana $0.00
Total $66,687.13
Plus: Deposits for the period $108,266.73
Minus: Withdrawals for the period ($98,895.66)
($10,000.00 in CD transfers not included in above totals)
MoneyMinder Balance as of 06/30/2024 $76,058.20
Bank Statement balances as of 06/30/2024 Balance
Checking $63,083.78
ANGP Savings $2,551.89

Minus: Uncleared Withdrawals

*last check written for this year
Bank Balance as of 06/30/2024 $76,058.20
$10,495.68
Total $76,131.35
Plus: Uncleared Deposits

There are no transactions to display.

Total

Total
First Internet Bank of Indiana

South County PTSO—June 30, 2024 Review—Summary of management comments
The financial records maintained by the PTSO Treasurer were generally in good order. Expenses were
deemed reasonable and in line with the organization’s mission. For the most part, issues listed below
deal with operational procedures that can put financial assets at risk rather than accuracy of financial
reporting. Comments in red are repeats from a prior year’s audit; it does not appear that management
has addressed the concerns raised in the prior year’s audit. The number of instances where the PTSO is
not in compliance with FCPS regulations, IRS regulations, state law, requirements of its insurance
policies and its own bylaws and monetary policies and procedures appears to have increased over the
last year and is of significant concern.
The following observations/recommendations are being made to improve financial processes or
decrease financial risk to the organization.
 Obtain sign off on bank reconciliation monthly from a non-check signer as required by the
insurance carrier.
 Change procedures for recording cash boxes at events.
 Require responsible officers to sign off on check requests prior to writing checks.
 Improve documentation for disbursements generally.
 Record all revenue as revenue, rather than netting it against expenses.
 Ensure meeting minutes accurately reflect significant discussions.
 Obtain proper approvals for expenses in excess of budget.
 Develop a gift acceptance policy.
 The audit report must be presented to the general membership for adoption.
 Cross-reference ANGP activities against insurance policy coverage.
 Adopt a standard practice of collecting W-9 forms from vendors.
 Exercise caution with gift cards.
 Do not compensate teachers for fundraising activities.
 Follow up on state checks.
 Use appropriate logos and disclosures.
 Produce monthly financial reports.
 Correct classifications of accounts in “Grants in Scholarships” header.
Detailed recommendations/findings
Bank reconciliation signoff: A non-check signer has to sign off on the bank reconciliation every month
in a timely manner [emphasis added]. It is required by the insurance company for fidelity bond
coverage, and is one of the most important things the PTSO can do to prevent itself from embezzlement.
Reviews can be easily completed via email; in person sign off is not necessary if that has been the barrier
to completion.
Proper recording of cash boxes/transfers: There were a large number of cash boxes requested during
the year. It is important to record them properly so as not to overstate the revenues and expenses of
the organization in the accounting system. All of the returns of cash boxes were recorded as revenue to
the organization; those transactions will need to be manually adjusted before preparation of the tax
return so as not to overstate revenue for tax return purposes. Detailed instructions in how to properly
record cash box transactions can be found at https://moneyminder.com/knowledgebase/cash-on-hand/

Note that the tax return filed for the year ended June 30, 2023, overstated revenue by approximately
$25,000, which is very significant (23% of the total revenue), due to errors in recording the cash boxes
and other transfers. An appendix is attached which highlights areas where transfers to cash boxes were
not reported properly. However, the listing may not be 100% accurate as that was beyond the scope of
this review; the list is provided as a tool for the tax return preparer only.
Officer sign off for check requests: Almost none of the check requests had any sign off from officers
approving payment; it appears this practice may have fallen off during the pandemic. Having an officer
sign off on check requests (preferably one who has responsibility for the line item being charged)
ensures that people know what is going against their budget and decreases the chance of any
mistakes/misunderstandings.
Missing receipts/documentation: This was significantly improved over the prior year, however, some
“receipts” attached really do not qualify as a receipt for recordkeeping/justification purposes. For
example, a copy of a charge to someone’s credit card only proves that they spent that much money at a
vendor; it does not prove that they purchased anything related to the PTSO (although it is better than
nothing if the original receipt has been misplaced). Similarly, a copy of the last page of a detailed receipt
that doesn’t show all of the items purchased only means that that much money was spent at a vendor.
An email that says “please write a check to (person) for $x is merely a substitution for a check request
form, not a receipt.
Record all revenue properly: There were a number of expense reimbursements paid where the amount
of payment was reduced because of donations or other revenue received. The transactions were
recorded at the net payment amount, resulting in the donations not being recorded. In the 2023-2024
year, this happened most often when individuals handled several different transactions and then wrote
one check for the next amount of what transpired. No adjustments were proposed to the financials
because the total was not material, but recording transactions at their net amounts is not proper
accounting.
Meeting Minutes: Meeting minutes were not sufficiently detailed to serve as a record of corporate
activities as required by state law. Guidelines for basic minutes can be found at
https://www.ptotoday.com/pto-today-articles/article/1029-how-to-take-meeting-minutes. For
example:
 Treasurer reports—while they were attached most of the time to minutes this year, the format
is not easy to read.
 The minutes indicated that $10,000 was designated by the Board to fund the ANGP because the
ANGP needed the money. In fact, ANGP revenue significantly exceeded the budget, so the
funds should have been directed back to the general funds of the PTSO if that were the case.
Discussions with officers as part of this review indicated that the “need” notation was possibly
incorrect—however, the minutes are the official record.
 The minutes are sometimes cryptic and reflect informal comments and exclamations that are
inappropriate to record and detract from the business being conducted.
 While minutes were produced for an annual meeting that was supposed to happen in May,
there was no quorum and therefore no annual meeting. Note that this is not in conformance
with Virginia nonstock corporation requirements (Virginia code § 13.1-838. Annual meeting.) It

does not appear from the minutes that the quorum requirements were met for any membership
meeting, which really needs to be addressed by the Board.

Significant spending in excess of budget: It is a bylaws requirement that the organization make
disbursements in accordance with the budget adopted by the membership. There is no definitive
amount specified in the bylaws by which the budget may be exceeded. The format of the budget
presented to the membership can be adjusted to allow the officers discretion to be able to spend the
organization’s funds properly so that not every single deviation from the budget needs to be approved
by the membership. However, as just two examples, the ANGP exceeded its expense budget by ~$13k
or 33% without any documented discussion by members or officers. Teacher appreciation exceeded
budget by $2k, or 50% of its budget. The officers have a fiduciary responsibility to ensure that the
organization’s funds are spent in accordance with the wishes of the membership, and substantial
changes need to be voted on by the membership. When the officers realize that there are changes in
circumstances that require significant budget changes, a budget amendment must be presented to the
membership to be voted upon.
Develop a gift acceptance policy. The PTSO accepted a donation restricted to funding of senior needs
for the second year in a row. The amount was significant and unbudgeted. The accounting system used
by the PTSO is not designed to track restricted donations, and the balance was not tracked properly. In
addition, it is questionable as to whether the funds are being disbursed in a manner in which the donor
intended. The wording in this year’s GoFundMe clearly implied that funds were being raised for 2024
graduating seniors. In fact, none of the funding was used for 2024 seniors because last year’s donation
still had a sufficient balance remaining to cover what was needed for the 2024 senior class. Care will
need to be taken to ensure that the funds are fully disbursed in accordance with the wishes of the donor
and that the disbursements are made in an equitable manner that conforms to the mission of the
organization. The organization should consider developing a gift acceptance policy for future use.
Continuing to accept gifts of the size of the last two years is misleading at best. In addition, since the
accounting system used by the PTSO does not have the ability to track restricted donations, it is again
suggested that the remaining restricted funds be deposited into a separate bank account to help ensure
that the restrictions are honored and so the balance can be appropriately tracked throughout future
years.
In addition, the PTSO was unable to provide documentation that they had provided a thank you letter to

the donor that conformed with the requirements of IRS Publication 1771 (https://www.irs.gov/pub/irs-
pdf/p1771.pdf). Note that there is an IRS penalty for failure to provide proper substantiation. It does

not appear that the PTSO has a procedure in place to meet the requirements of Publication 1771,
although the need to do so is pointed out in the PTSO “Monetary Policies and Procedures” document.
Submit audit report for adoption by the membership: It is a requirement of the bylaws that the audit
report be presented to the general membership for adoption each year. There is no evidence that was
done in the prior year. Only the audit report itself needs to go to the membership; the management
comment section (if any) is for use of the Board; the Board may elect to present the management
comments to the membership in the interest of transparency. (There was also no evidence that the
management comments were presented to the Board last year. The minutes say that the Treasurer
said: “We passed our audit. YAY!” which is not really an accurate representation of the review and does

not give any indication that it was presented. However, the review report is also sent directly to the
President and Principal each year to ensure it is reviewed by multiple PTSO officers.)
ANGP activities must be cross-referenced against insurance documentation: A mechanical bull ride
was added to the ANGP activities this year. This ride was intentionally discontinued a number of years
ago due to the fact that the PTSO insurance policy specifically excluded coverage for mechanical rides.
Such rides are still specifically excluded from coverage under the policy, putting the PTSO at significant
financial risk in the event of an accident/injury. Mechanical bull riding is also listed as a prohibited
student activity by the FCPS office of Risk Management.
Adopt a standard practice of collecting W-9 forms from vendors. As the PTSO continues to use checks
for disbursements, it is important to know whether companies/individuals to whom checks are written
for goods and services are subject to receiving from 1099 at the end of the calendar year. Failure to
properly file 1099s is punishable for a fine of $60 (each/minimum; can go up to $630 each). Several
individuals (Fischer, Champ, Cotom) could cross the $600 minimum reporting threshold for 2024; some
ANGP providers may also be subject to filing requirements.
Exercise caution with gift cards. Technically, giving gift cards creates a taxable event for the recipient in
the eyes of the IRS. Typically the PTSO gifts very small amounts to teachers—usually not more than
$25—which is unlikely to create a problem. However, this year some larger gift cards were given. It is
unlikely to become an issue with the IRS, but not impossible. Also, note that FCPS Regulation R1370
specifically states that “fundraising proceeds cannot be used to enhance staff compensation [or] to
make gifts to employees.”
Do not provide compensation to any teacher in conjunction with craft shows.
One teacher was provided two different checks so far in 2024 for her participation in the craft show, and
no backup for the checks were provided. From discussion with officers, it appears this payment may
have been for services provided to fund a certain program; in that event, an agreement should be drawn
up between the PTSO and school (or the appropriate student organization) and the check should be
written to the school for credit to the organization it is supposed to benefit (as is the case with the Swim
Team and Band Boosters). Payment to the teacher violates FCPS Regulation 1370.7 which states that
“FCPS staff may not receive or accept compensation, gifts, or other benefits from school support
organizations or business partners for organizing, supervising, or participating in fundraising activities.”
Follow up on stale checks
Two adjustments were made outside of MoneyMinder because two checks that were outstanding as of
June 30, 2023 were not properly recorded in MoneyMinder, and the effort to correct it at the end of the
year was too much to justify making the correction within the system. One check was rewritten without
properly voiding the one which was outstanding, which caused School Support expenses to be
overstated for the year ended June 30, 2024. For the other check, the person chose to donate the funds
back to the PTSO rather than having another check re-written; that needed to be recorded as donation
revenue for the year ended June 30, 2024. (These checks were corrected for the financial report on the
first page, but they remain uncorrected in MoneyMinder for the 2023-2024 year.)
It is important to regularly follow up on any checks outstanding for more than 90 days; they cannot
simply be ignored if they are not cashed over time. Any amounts not claimed by the intended recipient

after five years need to be turned over to Virginia under the escheatment rules; please refer to the
Virginia Disposition of Unclaimed Property Act at Virginia Disposition of Unclaimed Property Act at
§55.1-2500. Also, in the event that a stale check needs to be voided in a subsequent year, guidance on

how to do so within MoneyMinder can be found at https://moneyminder.com/knowledgebase/stale-
checks-prior-financial-years/

Use appropriate logos and disclosures to distinguish from school sponsored activities
Several instances were noted of activities or fundraisers that did not include the required disclosure of
independence from FCPS or used a South County logo that was not the PTSO logo. Note that FCPS
Regulation 1370.7 states the following.
Independence from FCPS:
Advertisements for events or activities sponsored by school support organizations must include the
following disclaimer: “This event [or activity] is sponsored by the [name of the organization] and is
operated independently of the Fairfax County School Board, the Superintendent, and [name of affiliated
school].”
Use of logo:
Official FCPS school names and logos may be used by school support organizations only with the
permission of the school principal and may not be used in such a way so as to imply that the event or
activity is sponsored by the School Board, the Superintendent, or the organization’s affiliated school.
Produce monthly financial reports
Because of the lack of approval of meeting minutes being regularly recorded in the minutes, it was
impossible to determine with certainty whether all meeting minutes were provided and how often
meetings were held. In the event that monthly meetings are not held, note that FCPS Regulation 5810.9
states the following.
School support organizations must: a. Provide an annual budget approved by the organization
membership to the school principal. b. Provide a monthly financial report, including outstanding
obligations, to the organization membership and the principal. c. Provide an annual financial report to
the organization membership and the principal.
Correct classifications of accounts in “Grants in Scholarships” header
Food and Families is a Program Service, not a grant or scholarship program. “Facilities and Programs”
could be Program Services or Academic Enrichment, depending on how the money is spent. While it
makes no difference in the monthly reports, the classification does make a difference for tax return
purposes.

Adjustments Corrected

1 ANGP - Raising Money Income Expenses Income Expenses
ANGP Tickets (350 @ $60/ea) $22,040.00 $100.00 +-100 $22,040.00 $100.00
ANGP Cash Donations $10,483.21 $60.65 $10,483.21 $60.65
Class Magnets $897.73 $513.15 $897.73 $513.15
Graduation Seat Raffle $2,415.00 - $2,415.00 0
Lawn Signs $5,675.00 $2,920.50 $5,675.00 $2,920.50
Tuxedo rental promotion - - 0 0
White House Ornament $10,100.00 $8,550.00 $10,100.00 $8,550.00
Popcorn $548.50 - $548.50 0
Pampered Chef $1,200.00 - $1,200.00 0
Restaurant Nights $2,787.75 - $2,787.75 0
Pura Vida Bracelets $272.00 - $272.00 0
Seasonal Roots $500.00 - $500.00 0
Cupcake Sales $563.56 $52.00 $563.56 $52.00
Craft Fair Vendor Profit Share $10,000.00 - -10000 $10,000.00 0
Krispie Kreme Donuts $632.50 - $632.50 0
Graduation Braided Leis $766.00 - $766.00 0
1 ANGP - Raising Money Totals $68,881.25 ($12,196.30) $68,881.25 ($12,196.30)
2 ANGP - The Event Income Expenses Income Expenses
ANGP Decorations/signage - $632.28 0 $632.28
ANGP Entertainment/Activities (part of Venue
rental) - $40,777.91 0 $40,777.91
ANGP Food/Beverage - $184.02 0 $184.02
ANGP Registration/ID Bands - $40.98 0 $40.98
ANGP Photo Booth - $1,285.10 0 $1,285.10
ANGP Bingo - $2,000.00 0 $2,000.00
ANGP Cash Giveaways - $2,000.00 0 $2,000.00
ANGP Security/Safety - $900.00 0 $900.00
ANGP Casino - $2,875.00 0 $2,875.00
ANGP Hypnotist - donates time - - 0 0
ANGP Misc $30.00 $1,465.67 +-30 $30.00 $1,465.67
2 ANGP - The Event Totals $30.00 ($52,160.96) $30.00 ($52,160.96)
5 Holiday Extravaganza/Craft Fair Income Expenses Income Expenses
Vendor Booth Fees $25,080.00 - $25,080.00 0
Admission $3,464.75 $500.00 +-500 $3,464.75 $500.00
Silent Auction $2,732.37 - $2,732.37 0
Concessions $739.12 - $739.12 0
Book Emporium $2,040.00 $500.00 +-500 $2,040.00 $500.00
South County PTSO FY 2023
Potential Tax Return Adjustments Worksheet
07/01/2023 - 06/30/2024

Fun Run (Swim&Dive) $1,038.00 $505.00 +-400 $1,038.00 $505.00
Program ads - - 0 0
Sponsorship $3,800.00 - $3,800.00 0
PTSO Games $623.00 $350.00 +-350 $623.00 $350.00
Bonus Marketing $1,465.00 - $1,465.00 0
Jingle Bell Kid Shoppe $810.00 $600.00 +-400 $810.00 $600.00
Santa Sing Along - - 0 0
50/50 Raffle $255.00 $153.00 +-100 $255.00 $153.00
Spring Fling Kid Carnival $587.00 - $587.00 0
Spring Fling Dunk Tank $144.00 - $144.00 0
5 Holiday Extravaganza/Craft Fair Totals $42,778.24 ($2,608.00) $42,778.24 ($2,608.00)
Holiday Extravaganza/Craft Fair Expenses Income Expenses Income Expenses
Maintenance Building Use - $1,920.00 0 $1,920.00
Road Signs - - 0 0
Copy Paper (Flyers) - - 0 0
Media Advertising - $514.76 0 $514.76
Banners - $1,275.25 0 $1,275.25
Misc Supplies - $159.15 0 $159.15
Misc Expenses - Craft Fair $112.50 $1,519.72 $112.50 $1,519.72
Projected Profit Share with ANGP - $10,000.00 ($10,000.00) 0 $10,000.00
Holiday Extravaganza/Craft Fair Expenses
Totals $112.50 ($15,388.88) $112.50 ($15,388.88)
3 Membership Income Expenses Income Expenses
Membership Fees $4,340.00 - $4,340.00 0
3 Membership Totals $4,340.00 - $4,340.00 0
4 Contributions / Fundraising Income Expenses Income Expenses
Donations - Misc $599.00 - 100 $699.00 0
Interest Income $496.00 - $496.00 0
Walk of Fame Bricks $1,680.00 $1,030.17 $1,680.00 $1,030.17
4 Contributions / Fundraising Totals $2,279.32 ($1,030.17) $2,875.00 ($1,030.17)
6 Grants & Scholarships Income Expenses Income Expenses
Senior Class Needs $2,234.85 $1,400.00 $2,234.85 $1,400.00
Facilities and Programs ($35,000) - $32.17 0 $32.17
Food for Families - $2,000.00 0 $2,000.00
6 Grants & Scholarships Totals $2,234.85 ($3,432.17) $2,234.85 ($3,432.17)
7 Program Services Income Expenses Income Expenses
Career Center - - 0 0
Monthly Events/Recognitions - $2,995.54 0 $2,995.54
7 Program Services Totals - ($2,995.54) $0.00 ($2,995.54)
8 Academic Enrichment Income Expenses Income Expenses
Classroom Support - $2,208.45 ($200.00) 0 $2,008.45
Club Grants - $3,321.49 0 $3,321.49
Student Success Recognition - $1,208.95 0 $1,208.95
Science Fair - $633.25 0 $633.25
Teacher Professional Development - $3,422.77 0 $3,422.77
8 Academic Enrichment Totals - ($10,794.91) $0.00 ($10,594.91)

8B Teacher/Staff Appreciation Income Expenses Income Expenses
Teacher/Staff Appreciation Week $138.23 $5,027.70 $138.23 $5,027.70
Welcome Back Breakfast $55.15 $1,258.85 $55.15 $1,258.85
8B Teacher/Staff Appreciation Totals $193.38 ($6,286.55) $193.38 ($6,286.55)
9 PTSO Operations/Publications Income Expenses Income Expenses
Credit card processing fees $2.61 $2,662.42 $2.61 $2,662.42
Filing Fees (State Commission Non-Profit
Filing Fee due June 30 each year) - $124.59 0 $124.59
Insurance (Certificate of Insurance, paid May,
coverage Aug-Aug) - $506.00 0 $506.00
Misc - PTSO Operations (paper, ink,
lamination, marketing) - $1,007.52 0 $1,007.52
Postage - - 0 0
Software-Finance (MoneyMinder, annually
June) - $199.59 0 $199.59
Software-Membership (Membership Toolkit,
annually July) - $850.00 0 $850.00
Website Maintenance (Go Daddy annually
July/Aug) - $33.16 0 $33.16
9 PTSO Operations/Publications Totals $2.61 ($5,383.28) $2.61 ($5,383.28)

$120,852.15 ($122,276.76) $121,447.83 ($112,076.76)
Adjustment for ANGP transfer ($10,000.00) $10,000.00 ($10,000.00) $10,000.00
$111,447.83 ($102,076.76)
Bank Account Balances 7/1/2023 6/30/2024
Checking $54,135.56 $63,010.63
ANGP Savings $12,551.57 $2,551.89
CD $0.00 $10,495.68
Totals $66,687.13 $76,058.20
Audit adjustments made to adjust books for incorrect handling of outstanding checks from 6/30/23 (not recorded in MoneyMinder)
Adjustments necessary to be made for tax return prep to reverse gross up of revenues and expenses--need to be validated

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