PTSO Budget Meeting Minutes

Tuesday, Jun 17th 2025 @630P SOCO Library

• Call the meeting to order 6:35pm
• Attendance
• Board members:
  • Katie O’Donnell: President
  • Mai Nguyen: Treasurer
  • Kitty Greenstein: 1^st VP
  • Kristine Wightman: 2^nd VP
  • Rachana Garg: Corresponding secretary
  • Theresa Hull: Recording Secretary
  • Samuel Khoshaba: Principal
• Additional Roles:- Membership Chair – Adrienne Williams
• Encourage your friends to support the PTSO by becoming a member.
  • Cost:
    • Student à $5
    • Teacher à $10
    • Single adult à $20
    • Family à $35
  • Goal is to have 150 families become members.
  • membershiptoolkit.com
• Budget:
  • Treasurer report
    • Financials as of June 15. $540.88 bricks. $350 teacher gift cards (remove from Increase in funds).
    • Walk of Fame Bricks, earned $1200. May market more starting at Stallion Stampede for upcoming SCHS anniversary.
  • Zelle account: Treas@southcountyptso.org
  • Line item updates:
    • Income: Membership & Craft Fair
      • Membership actuals $3,300 (budgeted $6,000)/goal is $5,250
        • K discussed ways to incentivize faculty to join membership. Is it possible to do a raffle for those membership that day; Google form to teachers; QR code to Google form for parents to join; Seniors who sign up to be a member can get first choice on spot; Freshmen at Stampede; etc.
        • Suggestion to have flier with highlights of what PTSO money go towards on August 11^th at teacher breakfast –to be available by 7:45am) to help incentivize memberships. Google form or paper forms could be available; square available.
      • Craft Fair
        • Total income $34,000 (budgeted $31,000)
        • Expenses were lower than expected $925 ($1,500 budgeted)
      • Donations $2,187.75
    • Program services
      • Monthly Events/Recognitions: increase budget by $500 to $4,000
        • To revise Club Funding form to include monthly recognition. Need to clarify the max for monthly recognition is $250.
      • Career Center keep at $1,000
      • Remove Food for Families
    • Academic enrichment
      • Classroom support ($200 per request): increase line item to $3,000
      • Club Grants ($300 per request): increase line item to $4,000
      • Student Success Recognition $1,500 (10, $5 gift cards per quarter; ask for feedback from kids on what gift cards are desirable)
      • Science Fair: Increase by $300 to $1,500
      • Teacher Professional Development reduce form $3,500 to $2,000
        • Discussion: What else falls into professional development? Dr. K has not denied anyone for professional development. He will focus on reminding teachers throughout the year that this is an option.
      • Teacher/staff appreciation
        • Staff appreciation week: increase by $500 to $4,000
        • Welcome breakfast and BTSN/School Recognition Days increases by $1,000 to $3,000
        • Snack Bag s for Staff Meetings: PTSO will request donations from the community. First Tuesday of month; except for first one which is tentatively September 9.
      • CD: 1 year, will keep as-is.
    • K Updates
      • PTSO to purchase two $1,500 water fountains, one outside chorus room and the other TBD (from Facilities and Programs line item).
      • Securely hall pass system. $2,000 allocated last year to spend this 2025-2026 year. To split cost of first year and not beyond this (from Facilities and Programs line item).
      • Football Field returned; basketball court redone.
      • Spring Sports ended so late because of successful: boys and girls track; girls soccer; girls softball; Ava Abromovich female athlete of the year for softball.
      • First Day Pep Rally. Details TBD; Senior Sunrise same day 530am.
      • A-Hall Lockers. In early July, in-house team to remove 2-4 rows of lockers to install benches into concrete slabs. Volunteers to do the work. NHS is donating a bench.
      • Continued to be impressed with the volunteerism, PTSO behind-the scenes and things people don’t see!
    • Next Tuesday, August 5^th 6pm in the library
    • Next General PTSO board meeting will be Thursday, 18 Sep 2024 @7P in the library
    • Bring the meeting to a close 7:52pm