MINUTES - PTSO Primary Board Meeting+
Tuesday Aug 5, 2025 @ 630PM in HS Library
- Call the meeting to order -6:33pm
- Board members:
- Katie O’Donnell: President
- Mai Nguyen: Treasurer
- Kitty Greenstein: 1st VP
- Kristine Wightman: 2nd VP
- Rachana Garg: Corresponding secretary
- Theresa Hull: Recording Secretary
- Adrienne Williams: Membership Chair
- Dr. Samuel Khoshaba: Principal
- Purchases/Support
- SOCO Leadership (Kelly Peck)
- Propose donating $500 from “Facilities and Programs” budget to support the purchase of supplies for the leadership students
- Motion: Donate $500 from Facilities and Programs to Mrs. Peck’s Leadership Class passes. Motion unanimously passed.
- Check made out to: SCHS Leadership/SGA
- Snacks to Teachers for Classes
- Motion: PTSO to purchase $1,000 for snacks for Leadership Class to distribute to classes, from Facilities and Programs. Students will poll the teachers for desired items (i.e. fruit roll ups, granola bars, etc.). Motion unanimously passed.
- Mt Vernon backpack drive
- Board agreed via email vote to support the backpack drive with a $500 donation from “Facilities and Programs.”
- Check will be mailed to Educate Fairfax.
- Yard Signs ordered directly from Fast Signs on Telegraph Rd. Orders can be shipped for a fee or picked up. Also, price increased to $30 for generic, $35 customized.
- Early Bird purchasers of All Night Grad Party ticket can purchase for $60 through end of September; Oct through April $75; after April, $100. South County is 1st on the list at the St. James!
- Principal Update
- “Standing Strong for 20 Years” theme for 20th year (teacher shirts with jersey and number 20 on back)
- Goal to increase membership for staff through Teacher Membership Raffle incentive. Would like information by Monday, August 11. If teachers register by Thursday, Aug 14, their names will go into a raffle on Friday, August 15th. 50 of 170 registered last year.
- Discussion: In place of raffle, 5 $20 “PTSO Bucks” for use towards food and classroom supplies.
- Update on water fountains: one of 4 outside chorus room. 2 purchased by PTSO and 2 by the school.
- Evidenced-based Grading training ongoing – under $5K from Facilities and Programs line item on budget.
- Budget:
- Treasurer report
- Auditor initiated the audit.
- Not much activity for the month. Page 3 of Report, increase in balance $1375, but other expenses anticipated.
- Vendor booth fees coming in.
- State Farm $500 donation
- Dr. K $500 conference reimbursement
- Back to School Breakfast $572
- 4 months of meeting minutes – August, September 16, November, February. Board will check their individual files.
- Zelle Payments: treas@southcountyptso.org
- Membership: Currently, 2 purchased. Board members need to renew their memberships.
- Need QR codes for Membership on handouts and at table for Stallion Stampede, Back to School Night, etc. Kristine working on QR codes.
- Upcoming PTSO Events
- Stallion Stampede - 14 Aug 1pm-3pm. PTSO Members arrive by 12:30pm.
- Tables: Seasonal Roots; ANGP - Ornaments and advertising fundraisers (Squisito, Pampered Chef, and Popcorn); Leis; Bakesale (Theresa to donate 6 dozen cookies; Kristine to donate 2 dozen brownies; Sams Club cupcakes 30-count) and small waters.
- Teachers:
- Welcome back breakfast - 11 Aug 2025
- Back to School Night supper - 3 Sep 2025 in Silverbox
- Jersey Mikes Sandwiches - PTSO purchase for 150 (50 ham, 75 turkey, 25 veggie).
- Chips and drinks - parent donations
- Nothing Bundt Cakes fundraiser - Dessert
- Staff meetings
- Dr. K confirmed that snack bags needed for this school year.
- Dates - Second Tuesday of each month, beginning September 9th. Theresa will spearhead volunteers for 150 bags for: September, October, December, January, February, April, and May.
- Students:
- SAT Prep class as a fundraiser?
- If this is of interest, need a committee to lead?
- Stallions for success:
- When is the next set of gift cards needed?
- 20, $10 gift cards by end of October. Enough gift cards leftover for staff from last year. 4-5 appreciation cards pulled for each faculty meeting
- Next General PTSO meeting will be Thursday 18 Sep @7P in the library
- Bring the meeting to a close – 7:30PM
