18 Sept. General Meeting Minutes

PTSO General Membership Meeting MINUTES

Thursday, 18 Sep 2025 @7P SOCO Library

Call the meeting to order - 7:03 PM

Attendance – Please sign in and provide your email - Attendance: Tom Moore, Julia Vangilder, Samantha Roberts, Bryan Greenstein, Quel Williams, Tamara Woodruff, Shelley Slider, Demetria Williams, Rita Rivera, Amber Merger, and Freshta Ibrahimi. The attendance sheet was filled in and will be placed in Toolkit.

Board members:

Katie O’Donnell: President Present
Mai Nguyen: Treasurer Present
Kitty Greenstein: 1st VP Present
Kristine Wightman: 2nd VP Present
Rachana Garg: Corresponding secretary Present
Theresa Hull: Recording Secretary Sick
Dr. Samuel Khoshaba: Principal Present

Review May’s General Membership Meeting Minutes for approval - May’s minutes will be shared at the next General Membership meeting in November, along with the minutes from this meeting.

Teacher Classroom Snacks will be stored with Ms. Peck. PTSO will handle the purchasing of the snacks in the beginning, and then the student leadership will take over once the ordering process has been established.

Reminder given for Extravaganza Volunteer needs. Senior students must participate/volunteer for the Extravaganza. This is the agreement made to have a portion of the proceeds collected moved to ANGP to help pay for the event.

ANGP Fundraising goals are being met or exceeded as of today. We will continue to raise funds through sponsorships, restaurant nights, white house ornaments, magnets, yard signs, etc.

Encourage your friends to support the PTSO by becoming a member. Current Membership: 215

Cost:

Student 🡪 $5
Teacher 🡪 $10
Single adult 🡪 $20
Family 🡪 $35

Goal is to have 150 families become members. - Current family memberships: 140
www.southcountyptso.membershiptoolkit.com

Principal:

Water Fountains

PTSO has previously agreed to pay for 2 fountains, while the school will fund 2 fountains.

Dr. Khoshaba is requesting additional funding for the installation. $2500 per fountain ($10,000). - The board decided not to go forward with the water fountains, because of high installation costs. We can use the funds for a more pressing need, and the members agreed.

Next week, Dr. K will have “Cookies with Khoshaba” with the Staff.

The New Freshman Transition program is going well. This is a program for 9th-grade students who have academic needs to help them improve their grades and experience in high school. Currently, they have 25 kids in the program.

New project for non-general education students called “The Potato tABLE”. This project was designed to help students feel more confident in their abilities and also to say thank you to our staff. A potato bar will be run during lunch hours, starting in November. [Kristine Wightman will look into ideas on how to decorate the bar]

Sept. 27th - Cheer Camp

Oct. 1st - Student Advisory Council 10:15 am -11:15 am Sign Up will be in the cafeteria.

Oct. 1st - Parent Advisory Council 5 pm

Oct. 6th - Starts Homecoming week. A very busy week with a concert, parade, games, and a dance. See the schedule for more information.

Oct. 8th - PSAT/SAT DAY - Freshmen do not have school this day. Seniors can take the SAT, if they signed up. Sophomores and Juniors will be taking their assigned tests.

Oct. 16th and 17th - Talent Show and Showcase. More details to come.

Nov. 5th - Veterans’ Day for Students - eg, ROTC presentation, Music, Student presentation.

Budget:

Treasurer report - Presented and reviewed. A member requested that the Extravaganza be explained to those who are new. A full explanation was given to describe the event and the needs for the event to be successful. A member asked what type of funding we do? Many examples of Classroom and Club funding requests were provided, eg, Classroom materials, technical needs, project supplies, event costs, Ethic Group Clubs (15 in total), Club supplies and events, Honor Roll gift bags, Teacher snacks for meetings, etc.

Extravaganza vendor booth fees have been coming in.

Present FY2024 Financial Review Results - Presented and reviewed. Our auditor reported that our books are accurate and made some notes to improve on some administrative and procedural issues. All Attendees were given a printed copy of the audit and confirmed receipt. Minutes and the audit report will be posted to Toolkit.

Next General PTSO board meeting will be Thursday, 20 Nov 2025 @7P in the library

Bring the meeting to a close - 7:36 PM

_____________________________________________________________

South County PTSO FY 2025
Treasurer's Report
07/01/2025 - 06/30/2026

Data as of 9/21/2025

1 ANGP - Raising Money Income Expenses Year to Date Net Budget More/-Less
ANGP Tickets $5,010.00 - $5,010.00 $26,250.00 ($21,240.00)
ANGP Cash Donations/Sponsorship $2,355.00 - $2,355.00 $5,000.00 ($2,645.00)
Class Magnets $402.00 $283.50 $118.50 $335.00 ($216.50)
Graduation Seat Raffle $595.00 - $595.00 $2,000.00 ($1,405.00)
Lawn Signs $1,024.00 $317.92 $706.08 $1,500.00 ($793.92)
White House Ornament $350.00 - $350.00 $2,360.00 ($2,010.00)
Popcorn $235.00 - $235.00 $200.00 $35.00
Pampered Chef $583.20 - $583.20 $1,200.00 ($616.80)
Restaurant Nights $1,937.28 - $1,937.28 $1,500.00 $437.28
Seasonal Roots $120.00 - $120.00 $500.00 ($380.00)
Craft Fair Vendor Profit Share - - - $10,000.00 ($10,000.00)
Krispie Kreme Donuts - - - $500.00 ($500.00)
Graduation Braided Leis $508.00 - $508.00 $800.00 ($292.00)
Bale Sale $394.00 - $394.00 $350.00 $44.00
Pura Vida Bracelets $38.00 - $38.00 $100.00 ($62.00)
Gift Card Donations - - - $500.00 ($500.00)
Regal Cinema - - - $100.00 ($100.00)
1 ANGP - Raising Money Totals $13,551.48 ($601.42) $12,950.06 $53,195.00 ($40,244.94)
2 ANGP - The Event Income Expenses Year to Date Net Budget More/-Less
ANGP Decorations - - - ($200.00) $200.00
ANGP Entertainment/Activities (part of Venue rental) - - - ($31,000.00) $31,000.00
ANGP Food/Beverage - - - ($300.00) $300.00
ANGP Registration/ID Bands - - - ($450.00) $450.00
ANGP Photo Booth - - - ($1,300.00) $1,300.00
ANGP Bingo - - - ($2,000.00) $2,000.00
ANGP Cash Giveaways $50.00 - $50.00 ($2,000.00) $2,050.00
ANGP Security/Safety - - - ($1,000.00) $1,000.00
ANGP Casino/DJ - - - ($2,300.00) $2,300.00
ANGP Hypnotist - - - ($3,000.00) $3,000.00
ANGP Misc - - - ($150.00) $150.00
St. James Staff Tip - - - ($500.00) $500.00
Video Games - - - ($1,000.00) $1,000.00
Gift cards - - - ($500.00) $500.00
2 ANGP - The Event Totals $50.00 - $50.00 ($45,700.00) $45,750.00
5 Holiday Extravaganza/Craft Fair Income Expenses Year to Date Net Budget More/-Less
Vendor Booth Fees $15,925.00 - $15,925.00 $20,000.00 ($4,075.00)
Admission - - - $2,000.00 ($2,000.00)
Silent Auction - - - $2,000.00 ($2,000.00)
Concessions - - - $750.00 ($750.00)
Book Emporium - - - $500.00 ($500.00)
Fun Run (Swim&Dive) - - - $400.00 ($400.00)
Sponsorship $3,800.00 - $3,800.00 $3,500.00 $300.00
PTSO Games - - - $350.00 ($350.00)
Bonus Marketing (Vendor) $500.00 - $500.00 $500.00 -
Jingle Bell Kid Shoppe - - - $100.00 ($100.00)
50/50 Raffle - - - $200.00 ($200.00)
Spring Fling Kid Carnival - - - $500.00 ($500.00)
5 Holiday Extravaganza/Craft Fair Totals $20,225.00 - $20,225.00 $30,800.00 ($10,575.00)
Holiday Extravaganza/Craft Fair Expenses Income Expenses Year to Date Net Budget More/-Less
Maintenance Building Use - - - ($2,000.00) $2,000.00
Road Signs - - - ($300.00) $300.00
Copy Paper (Flyers) - - - ($500.00) $500.00
Media Advertising - - - ($1,000.00) $1,000.00
Banners - - - ($500.00) $500.00
Misc Supplies - - - ($350.00) $350.00
Misc Expenses - Craft Fair - - - ($1,500.00) $1,500.00
Projected Profit Share with ANGP - - - ($10,000.00) $10,000.00
Holiday Extravaganza/Craft Fair Expenses Totals - - - ($16,150.00) $16,150.00
3 Membership Income Expenses Year to Date Net Budget More/-Less
Membership Fees $2,445.00 - $2,445.00 $5,000.00 ($2,555.00)
3 Membership Totals $2,445.00 - $2,445.00 $5,000.00 ($2,555.00)
4 Contributions / Fundraising Income Expenses Year to Date Net Budget More/-Less
Donations - Misc $388.98 - $388.98 - $388.98
Interest Income $0.04 - $0.04 $0.10 ($0.06)
Walk of Fame Bricks - $101.83 ($101.83) $1,300.00 ($1,401.83)
4 Contributions / Fundraising Totals $389.02 ($101.83) $287.19 $1,300.10 ($1,012.91)
6 Grants & Scholarships Income Expenses Year to Date Net Budget More/-Less
Senior Class Support (Earmarked in Savings Account) - - - ($1,841.75) $1,841.75
6 Grants & Scholarships Totals - - - ($1,841.75) $1,841.75
7 Program Services Income Expenses Year to Date Net Budget More/-Less
Career Center - - - ($1,000.00) $1,000.00
Facilities and Programs - $1,000.00 ($1,000.00) ($33,000.00) $32,000.00
Monthly Events/Recognitions - - - ($4,000.00) $4,000.00
7 Program Services Totals - ($1,000.00) ($1,000.00) ($38,000.00) $37,000.00
8 Academic Enrichment Income Expenses Year to Date Net Budget More/-Less
Classroom Support - $147.00 ($147.00) ($3,000.00) $2,853.00
Club Grants - - - ($4,000.00) $4,000.00
Student Success Recognition - - - ($1,500.00) $1,500.00
Science Fair - - - ($1,500.00) $1,500.00
Teacher Professional Development - $500.00 ($500.00) ($2,000.00) $1,500.00
8 Academic Enrichment Totals - ($647.00) ($647.00) ($12,000.00) $11,353.00
8B Teacher/Staff Appreciation Income Expenses Year to Date Net Budget More/-Less
Teacher/Staff Appreciation Week - - - ($4,000.00) $4,000.00
Welcome Back Breakfast, Back to School Night, School Recognition Days $210.00 $1,860.83 ($1,650.83) ($3,000.00) $1,349.17
8B Teacher/Staff Appreciation Totals $210.00 ($1,860.83) ($1,650.83) ($7,000.00) $5,349.17
9 PTSO Operations/Publications Income Expenses Year to Date Net Budget More/-Less
Credit card processing fees - $914.94 ($914.94) ($3,000.00) $2,085.06
Filing Fees (State Commission Non-Profit Filing Fee due June 30 each year) - - - ($25.00) $25.00
Insurance (Certificate of Insurance, paid May, coverage Aug-Aug) - - - ($516.00) $516.00
Misc - PTSO Operations (paper, ink, lamination, marketing) - - - ($1,000.00) $1,000.00
Postage - - - ($25.00) $25.00
Software-Finance (MoneyMinder, annually June) - - - ($310.00) $310.00
Software-Membership (Membership Toolkit, annually July) - - - ($850.00) $850.00
Website Maintenance (Go Daddy annually July/Aug) - $43.18 ($43.18) ($36.16) ($7.02)
9 PTSO Operations/Publications Totals - ($958.12) ($958.12) ($5,762.16) $4,804.04
Grand Totals
$36,870.50 ($5,169.20) $31,701.30 ($36,158.81) $67,860.11
Bank Account Balances 7/1/2025 6/30/2026 Last reconciled Summary for the Period
Checking 3128 $1,451.47 $29,574.96 8/31/2025 Starting Total $83,910.37
Savings $1,841.75 $2,705.76 8/31/2025 Income $36,870.50
First Internet Bank of Indiana 12 month CD $11,046.55 $11,046.55 Never Expenses ($5,169.20) $31,701.30
Cash on hand (cash box) - - Never Ending Total $115,611.67
Checking 2094 $69,570.60 $74,133.21 8/31/2025
Square usage - ($1,848.81) Never
ANGP - PTSO contribution - - Never
Totals $83,910.37 $115,611.67

____________________________________________________________

South County PTSO

Review Report for the Year 07/01/2024-06/30/2025

Note: The final check numbers for the year were 3220 (x3128) and 1025 (x2094).
Reviewer’s Statement: To the best of my ability, I have examined the books of the Treasurer and
have found that the reconciled Bank Balances totaling $83,910.37 presented above are correct,
with the additional notation that $2,705.74 of the total balance is restricted to “senior class
needs.” There were no material exceptions to the income and expenses reported during the
period under review.
Note: this “review” consists of certain specified procedures to verify the accuracy of the organization’s year end bank
balances and a review of areas of financial risk. It does not constitute a formal audit, review or compilation as defined
by the AICPA’s Statements on Auditing Standards.
A separate report of management comments noted during the review is attached.
Audit report submitted by:

Nannette Henderson
August 20, 2025
Checking 3128 $63,010.63
Savings $2,551.89
First Internet Bank of Indiana 12 month CD $10,495.68
Total $76,058.20
Plus: Deposits for the period $100,481.05
Minus: Withdrawals for the period ($92,628.88)
$83,910.37

$4,174.35
$1,841.75
$11,046.55
$71,624.00
$88,686.65

Account Date Reference Paid To Amount
Checking 2094 5/27/2025 1021 Carla Olivo ($1,537.40)
Checking 2094 12/26/2024 3200 SC Choir Boosters ($67.89)
Checking 3128 4/28/2025 3204 South County High School ($675.00)
Checking 3128 5/26/2025 3216 South County High School ($179.99)
Checking 3128 6/10/2025 3219 South County High School ($1,800.00)
Checking 2094 6/1/2025 ACH AIM Insurance ($516.00)
($4,776.28)
$83,910.37

Minus: Uncleared Withdrawals

Bank Balance as of 06/30/2025
Total

Total
Bank Statement balances as of 06/30/2025 Balance
Checking 3128
Savings
First Internet Bank of Indiana 12 month CD

Nannette Henderson
August 20, 2025

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