General Meeting Minutes May 2023
5/18/2023 6:54 pm
South County PTSO
Type of Meeting: General Membership Minutes
Meeting Date/Time: May 18, 2023 @ 7pm
Meeting Location: SCHS Library
Attendance: Ann Wilkie, Dr. Khoshaba, Katie O’Donnell, Ellen Ardrey, Kitty Greenstein, Melinda Fortunato, Sue Emert, Audrey Higgins
- Call to Order 7:02pm
- Minutes: Review/Approval of minutes 2023-24 SY Approved
- Approve Slate of Officers Approved
- President - Katie O'Donnell
- 1VP - Kitty Greenstein
- 2VP - Renee Flynn
- Recording Secretary - Melinda Fortunato
- Corresponding Secretary - Rachana Garg
- Treasurer - Ellen Ardrey
- Officer Reports
- Treasurer - ANGP - little low (no expenses submitted yet), $6K in debt currently
- Committee Reports
- Principal’s Report - Staff Appreciation was great, thank you.
Katie asked - Denominations of gift cards for next year, $10 x 30 for all staff.
Deliberately for all staff, not just teachers.
Spring Fling - Community event, was fantastic, live band, etc.
Student Advisory - May 23rd
Parent Advisory - June
Silent No More - Opioids May 26th during 1st class, Freshman Only 815-940am, parents with kids who died, kids who were addicted, graphic, by DEA, laced in marijuana
Only 5 sessions in Fairfax County
Graduation June 9 at 930am
Prom - ticket in advance only. At Westwood Country Club - sold 200 tickets - Announcements
Karen McGuinness Teacher Appreciation & food pantry went well.
Mosaic -
Katie found someone to do military appreciation for 1 year - Marcy Whiteside
23-24 Budget and Calendar Meeting: June 28, 7pm at Katie’s house - Adjournment 7:27pm
General Membership Meeting Minutes April 2023
4/12/2023 6:46 pm
April 12 2023
General Membership Meeting Minutes
Meeting Location SCHS Library
Call to Order at 7:13pm
Minutes: Review/Approval of minutes from Feb 2023 meetings Approved
Officer Reports
Treasurer Report - Ann Wilkie presented Ellen’s report
Spring fling – Renee Flynn - volunteers signup going out, kids carnival games, middle school helping, My Yard Sign, Blood Mobile, Fire Dept, Police Dept, free admission, carnival fees, PTSO games, gift card tree, 50/50 raffle, ANGP, Local Band playing, Cross promote with other schools
Committee Reports
- Staff Appreciation Lunch May 5th - Karen McGuiness, Anitas catering, Mexican style theme, sign up genius coming Apri l24th, chips/salsa/candy/drinks/gift cards.
-Food For Neighbors - red bag program, food for students in need, SCHS will be a drop off for food, first local event on April 29 soft launch, food delivery that morning red bag donation, 15 volunteers to help sort food that morning and to bring food, will host 5 red bag events per year at SCHS.
Honor Roll – gift cards & certificates to Advisory classes for kids on honor roll, PTSO funds 50 $5 GC and ask community for same thing and ask for donations for candy & treats. Admin passes out the gifts to honor roll students. Dr. Khoshaba said kids really love it and clap for the classmates. Tardy Party – kids on time get name put into a raffle for gift card.
Committee Positions – Open – Military Connections, Fundraising, Science Fair and others.
May 18th is the last general membership meeting of the year. Nomination Slate to be voted on.
Principals Report
Students leaving during the day, huge problem; Shutting Gate, Security at gate and students can only leave with a pass from office
AP Testing Coming soon, SOL/AP testing happening at the same time
Teacher – Miss Blesi, New Teacher of the Year for Region 4, up for FCPS Division New Teacher of the Year.
Cookies with Khoshaba – 15 minutes slot to have a meeting with teachers
April 26 – Admin Assistant Day – 8 staff, email Constance for names
Military Kids Day
Autism Awareness Month
Library Week – Last Week of April
Teacher Appreciation Week is for all staff – not just teachers, South County Umbrellas & lanyards for staff
Musical – Percy Jackson May 5, 6, 12, 13
Lockdown Drill During Lunch, Before School Drill will be happening
Prayer Room – letter for parent permission, leave at 110pm to pray until 130pm.
Adjourned at 8:40pm
Attendance:
Dr. Khoshaba
Freshta Ibrahim
Ann Wilkie
Katie O’Donnell
Tonya Williams
Lisa Beskenis
Sue Emert
Kim Parton
Renee Flynn
Kitty Greenstein
Melinda Fortunato
Board Meeting Minutes March 2023
3/9/2023 6:52 pm
PTSO Board Meeting Minutes
9 March 2023
Attendance: Dr. Khoshaba, Ann Willkie, Kitty Greenstein, Katie O’Donnell, Melinda Fortunato, Ellen Ardrey, Renee Flynn
Budget update - CD reinvestment Voted YES See below.
Membership update - 512 Members
Vote YES - $10,000 for bathroom dividers for Mr. Wooten - Urinal dividers estimate
Worked through FCPS - Precision Doors is the company, 5 per bathroom, 8-10 bathrooms
Katie asked if the county would contribute. Dr. Khoshaba said the county won’t contribute because it’s not a safety issue.
Katie will ask the community for donations.
Ann suggested the PTSO pay upfront and then ask the community for help to defray our costs..
Dr. Khoshaba - who would we reach out to?
Are there other organizations that will donate?
Katie will reach out to families via Membership toolkit & South County FB pages. Venmo Katie $$?
Ellen - We have to pay taxes on money donated so we need to be careful with collecting money. Membership Toolkit - do we pay taxes on donations through Membership toolkit?
Square purchases - Yes. 2 swipe & 2 tap - found and in good condition. - Renee
Food For Neighbors - Karen McGuinness is our PTSO representative for this program at SCHS. She is in contact with Claudia Pirouzan-Jones, AP. Karen is going to Irving MS to observe the process. This program will start Saturday, April 29th at SCHS.
Katie - offered a portion of the PTSO closet for storage for this initiative.
Kids are praying during C lunch in that area so we need to not disturb them at 12:30pm. There is also a church who uses that space on Sundays.
Get a sign for the PTSO closet - who will do this?
Spring Fling and Craft Fair
Accepted 93 vendors. Turned away twice that number. Vendors are paying, deadline of Saturday, March 18.
Two sponsors - $300/each, Trade Masters & Potomac Music
Food trucks - 2
Cross Country will grill.
Military Connected Youth for Snow Cone Truck - not Kona Ice because this club wants to do it. Capital Snow is a FCPS teacher as backup.
Middle School did not respond to emails so far.
Blood Mobile, Chamber of Commerce
Melinda and Renee will email the Workhouse - sponsorship?
Dunkhouse - donate to dunk - Coaches!!
Looking for fun, little kids things, LacrosseTournament here that day.
Will change the route for vendors. Pay attention. Need Flatbed carts.
Katie - does ANGP have a table and can they ask for a spot?
Sign Up Genius to come. Morning announcements to come.
Vote to approve Nominating Committee -Yes
Receive Applications, approve the slate to report to the membership at the May general membership meeting and they vote.
Patty Klunder, Ann Wilkie & Audrey Wiggins - serve on the Nominating Committee.
Tier Effect: Nomination committee emailed the board, committee chairs, and then membership.
No nomination forms submitted so far.
The nomination committee sent emails to members who attend PTSO meetings.
Ann reached out to SCMS board Teresa Hull & Catherine Aspergis for incoming 9th grade parents to reach out to. No suggestions were given.
Katie has stepped up to be President next year.
Ann suggested current board members be flexible in the board positions they serve in next year since Renee has served as Corresponding Secretary for three years and cannot serve in this position again. Advised current board members to list the positions they are willing to serve in when completing the nomination form.
All correspondence and nomination forms go through the nominating committee.
Fundraising Idea - Katie
Lawyer - Power of Attorney reduced rate for 18 year old childrens. Offered to give PTSO a percentage of his fees.
Not a good idea because of the appearance the PTSO is endorsing him.
He can sponsor the PTSO like any other business. Katie will reach out to him.
Voted on the CD via electronic vote: Use our Savings account balance ($1991.46), the small amount returned from last years ANGP refund ($470.90), and the CD balance after paying the fee ($20,181.66) and then $2,255.98 from Craft Fair profit to get us to $25k …. Deposited at 5% for 13 months would earn $1,250.00
Put $15000 into a CD instead of $25000.
The following mini grant approvals were approved via electronic vote:
Stock Market Games
Virginia Council Economic Stock Market Game
Personal Fitness PVC Pipes for Technique
DECA Competition
Allotted to Club Grants- Ann said it should be special funding request, not club. $1150 for Key Club for memorial rocks.
Dr. Khoshaba - is there a deadline for funding requests? If you get trends of requests, than maybe suggest deadlines. If there is a pattern…
Ann - No deadlines, clubs don’t know when they will need money.
Principal Report
Dude Be Nice - wear Orange Friday, March 10
Day Light Savings this Sunday at 2am
Rhamadam - March 22 - April 21 - staff and students can’t eat during that time. Please be respectful of this.
Muslim Student Association - school accommodating needs
April 1 Spring Break
Traffic Patterns - arriving & leaving - afternoon is chaotic 255-305p by flagpole area. Working with security team. Bubble to the gate - blocking some lanes so there is no traffic at 215+
All else will be directed visitors spots for pick up or in the student pickup.
2nd - students leaving property all the time
Door Dash Delivery - confrontation
Shutting gates from 830-215p, one way in and out during those times.
Security Updates - lockdown drills will restart, before school, transitions & lunch still need planning for lockdowns. Working through this with police & security staff. Will teach kids before the drill. The week after Spring Break.
Classroom Observations - goal is 50, at 22. Good feedback mostly. A couple of staff need assistance/guidance.
April 25th at 6pm Parent Advisory
March 15th 1015 Student Advisory
Meeting Adjourned - 8:04pm
Board meeting minutes - Feb 2023
2/8/2023 9:40 pm
PTSO General Membership Meeting Minutes
February 8, 2023
Meeting Called to order at 7:00 pm
Read MoreBoard Minutes - Dec 2022
12/1/2022 9:39 pm
South County PTSO
Type of Meeting: General Membership
Meeting Date/Time: December 5, 2022 @ 7pm
Meeting Location: SCHS Library
Read MoreBoard Meeting Minutes - Nov 2022
11/9/2022 12:00 am
South County PTSO
November 9 2022
Board Meeting Minutes
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